Duties:
Job Summary:
The Executive Assistant reports to the Hackensack Meridian Health (HMH) network Executive(s) and relieves them of administrative-type functions in order to increase the time they have available for executive-level responsibilities.
Essential Generic Job Functions:
-Schedules appointments, meetings, or conferences for departmental personnel utilizing interdepartmental and/or hospital-wide computerized scheduling systems.
-Prioritizes calls through the screening process, transfers calls, records messages, and delivers to appropriate personnel.
-Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
-Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
-Prepares and files routine and advanced correspondence, including letters, memoranda, and reports.
-May handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.
-Reviews and distributes daily mail correspondence to appropriate personnel.
-Orders office supplies and maintains inventory.
-Maintains up-to-date departmental manuals and files.
-May assist with compiling and developing the annual budget.
-Responsible for confidential and time-sensitive material.
-Relies on experience and judgment to plan and accomplish goals.
-Other duties and/or projects as assigned.
-Adheres to HMH Organizational competencies and standards of behavior.
Skills:
Required Skills & Experience:
-Position requires a minimum of 10 years' prior experience in the related field with a minimum of 2 years' prior experience working for top-level Executive(s).
-A bachelor's degree may be substituted for some of the required experience.
Candidate must:
-Be proficient in computer skills, including but not limited to Microsoft Office Applications (i.e., Outlook, Excel, PowerPoint, etc.) and/or Google.
-Demonstrate excellent written and verbal communication skills.
-Have strong problem-solving capabilities.
-Be highly organized with strong attention to detail.
-Have the ability to prioritize and work independently on a variety of tasks.
-Possess the ability to take initiative and handle stressful situations.
Education:
Required Education:
-HS Diploma, GED, or equivalent required.
Preferred Education:
-Associate's or Bachelor's degree highly preferred.
Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.
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